> For the complete documentation index, see [llms.txt](https://docs.apono.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.apono.io/docs/user-administration/license-utilization.md).

# License Utilization

The **License Utilization** page shows how many of your purchased Apono seats are currently in access flows. Use this information to identify when your organization is approaching its licensed seat limit, and plan renewals or license expansions.

***

### View license utilization

<figure><img src="/files/82SaXhhxlVsNDpdngpW2" alt="" width="563"><figcaption><p>License Utilization page</p></figcaption></figure>

Follow these steps to view your license utilization:

1. From the top right of the Apono UI, click **Account Settings**. The **Settings** page opens.
2. Click **License Utilization**. The utilization chart appears.
3. Hover over the utilization chart to view the number of seats used at a specific point in time.

The page displays the following information.

<table><thead><tr><th width="151.14495849609375">Metric</th><th>Description</th></tr></thead><tbody><tr><td><strong>Licensed</strong></td><td>Dashed line in the utilization chart representing your purchased seat limit</td></tr><tr><td><strong>Seat usage</strong></td><td><p>Total number of your purchased seats currently in access flows<br></p><p>Use this information to review your current seat population and determine whether your organization requires additional licenses.</p></td></tr><tr><td><strong>X seats left</strong></td><td>Number of seats in access flows at each point in time shown in the utilization chart</td></tr><tr><td><strong>Seats available</strong></td><td>Number of seats remaining under your current license</td></tr><tr><td><strong>Used</strong></td><td>Current number of seats compared with the total number of purchased seats</td></tr></tbody></table>

***

### View and export license utilization data

The **License Utilization Report** provides a detailed view of current license usage and the licensed users associated with access flows. You can review the report directly in Apono or download the same information as a CSV file for use outside Apono.

<figure><img src="/files/oe4Zk1mG9G4mCk32GH2x" alt="" width="563"><figcaption><p>License Utilization Report</p></figcaption></figure>

The report includes the following information.

<table><thead><tr><th width="174.99998474121094">Metric</th><th>Description</th></tr></thead><tbody><tr><td><strong>Licensed seats</strong></td><td>Total number of purchased seats</td></tr><tr><td><strong>Utilized seats</strong></td><td>Number of seats in access flows</td></tr><tr><td><strong>Utilization</strong></td><td>Percentage of your purchased seats currently in access flows</td></tr><tr><td><strong>User</strong></td><td>Name of a licensed user</td></tr><tr><td><strong>Email</strong></td><td>Email address of the user</td></tr><tr><td><strong>Access flow</strong></td><td>Access flows assigned to the user</td></tr></tbody></table>

Follow these steps to view and export the License Utilization Report:

1. On the [**License Utilization**](https://app.apono.io/settings/license-utilization) page, click **Export report**. The **License Utilization Report** window appears.
2. Review the report.
3. (Optional) **Click Download CSV** to export the report.
4. Click **Close**. The report window closes.


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://docs.apono.io/docs/user-administration/license-utilization.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.