Outlook and Gmail (Using Azure Logic App)

An Azure Logic App integration can seamlessly connect with Outlook or Gmail using their respective APIs to send Apono access requests events. By configuring triggers to initiate actions based on specified conditions, the Logic App can efficiently gather the necessary data and format it appropriately for transmission.

Utilizing Azure's secure connectivity and workflow automation capabilities, this integration ensures reliable and timely delivery of event notifications to users' Outlook or Gmail accounts, streamlining communication and enhancing productivity.

Prerequisites

1. An Azure account with subscription (Create an Azure account here).

2. An Azure workflow Logic App of your choice (Create an Azure logic app here).

Deploy Azure Logic App Flow

In Azure portal search for Logic App and choose the Logic App you want to use.

Under Logic app designer do the following:

Add workflow trigger fires "When a HTTP request is received"

Add the following Request Body JSON Schema and save.

{
    "type": "object",
    "properties": {
        "email": {
            "type": "string"
        },
        "cc": {
            "type": "string"
        },
        "subject": {
            "type": "string"
        },
        "body": {
            "type": "string"
        }
    }
}

As follow:

Send request events to Outlook API

1. Press on the + button to add an action and search for Outlook. Under the Gmail API choose Send an email (V2), as follow:

1. In Send an email (V2) action, configure the "When a HTTP request is received" trigger values by standing on each value input and press on the lightning icon and choose the relevant value as follow and save:

Send request events to Gmail API

1. Press on the + button to add an action and search for Gmail. Under the Gmail API choose Send email (V2), as follow:

1. In Send email (V2) action, configure the "When a HTTP request is received" trigger values by standing on each value input and press on the lightning icon and choose the relevant value as follow and save:

Create the webhook

Follow these steps to configure a webhook:

1. On the Webhooks page, click Add Webhook. The Add Webhook page appears.

2. Enter a unique, alphanumeric, user-friendly Name for identifying this webhook.

3. Click the Status toggle to Active.

4. From the Method dropdown menu, select POST

5. In the URL field, enter the Workflow URL for the Logic App. This is located on the Overview page in your Azure Portal

1. In the Body Template field, construct a JSON body for the webhook payload.

{
   "email": "<OUTLOOK/GMAIL_MAILBOX_TO_SEND_THE_EVENTS>",
   "cc": "<LIST_OF_OUTLOOK/GMAIL_MAILBOXS_TO_SEND_THE_EVENTS_SEPARATED_BY_A_SEMICOLON_OR_A_COMMA>",
   "subject": "New {{event_type}} request event from Apono made by {{data.requester.name}}",
   "body": "<p>We are excited to inform you about a new event request that requires your attention</p><p>Event Type: {{event_type}}</p><p>Event Time: {{event_time}}</p><p>Integration: {{data.access_groups.[0].integration.name}}</p><p>Requester Name: {{data.requester.name}}</p><p>Requester Email: {{data.requester.email}}</p>"
}

1. From the Triggers dropdown menu, select one or more of the following event triggers, which correspond to Apono access request statuses:

   • RequestCreated

   • RequestApproved

   • RequestRejected

   • RequestGranted

   • RequestExpired

   • RequestFailed

   • Manual

2. Under Filters, define one or several filter from the listed dropdown menus.

1. Click Test to generate a test event to trigger your webhook. A Test successful or Test failed response status will appear at the bottom of the page. A successful test will send mock data to the target system.

1. Click Save Webhook.

The new webhook appears in the Webhooks table. Active webhooks are preceded by a green dot. Inactive webhooks are preceded by a white dot.

Apono access request logs will be sent to Outlook and Gmail based on the triggers you have selected.

Results

Your webhook should now start sending emails using Azure Logic App to Outlook / Gmail once triggered: