Okta Workflows

Okta Workflows

The steps below describe how to create an outgoing webhook in Apono that will send data on Apono access requests to Okta Workflows. Then, configure any workflow you'd like in Okta Workflows.

Prerequisites

Create the webhook

Follow these steps to configure a webhook:

1. On the Webhooks page, click Add Webhook. The Add Webhook page appears.

2. Enter a unique, alphanumeric, user-friendly Name for identifying this webhook.

3. Click the Status toggle to Active.

4. From the Method dropdown menu, select POST.

5. In the URL field, enter https://<DOMAIN>.workflows.okta.com/api/flo/<CLIENT_TOKEN>. Be sure to replace <DOMAIN> with your company domain and <CLIENT_TOKEN> with the clientToken generated in Okta Workflows.

1. In the Body Template field, construct a JSON body for the webhook payload.

{
    "fields":{
        "event type": "{{event_type}}",
        "event time": "{{event_time}}",
        "requestor email": "{{data.requester.email}}",
        "integration name": "{{data.access_groups.[0].[integration].name}}",
        "resource type": "{{data.access_groups.[0].[resource_types].[0].name}}",
        "access units": "{{data.access_groups.[0].access_units.[0].resource.name}}"
    }
}

1. (Optional) Under Headers, use the following Key and Value value to set the header. You can set the clientToken as a header value instead of passing it in the Invoke URL in step 5. Be sure to replace the <CLIENT_TOKEN> placeholder.
2. From the Triggers dropdown menu, select one or more of the following event triggers, which correspond to Apono access request statuses:

   • RequestCreated

   • RequestApproved

   • RequestRejected

   • RequestGranted

   • RequestExpired

   • RequestFailed

   • Manual

3. Under Filters, define one or several filter from the listed dropdown menus.

1. Click Test to generate a test event to trigger your webhook. A Test successful or Test failed response status will appear at the bottom of the page. A successful test will send mock data to the target system.

1. Click Save Webhook.

The new webhook appears in the Webhooks table. Active webhooks are preceded by a green dot. Inactive webhooks are preceded by a white dot.

Apono access request logs will be sent to Okta Workflows based on the triggers you have selected.

Results

Your webhook should now start sending events payloads to the workflow once triggered.