Self Serve Access Flows

Self serve access flows grant access to a resource based on a user request for a defined time period.

This access flow type is best used for sensitive or highly regulated resources, such as access to production. It also suits just-in-time (JIT) or break-glass access cases.

To create a self serve access flow, you must define the permitted requestors, available resources, and approvers.

Prerequisites

Define permitted requestors

Follow these steps to define the permitted requestors:

1. On the Access Flows page, click Create Access Flow. The Create Access Flow page appears.

2. Click Self Serve. The Self Serve fields appear below.

3. Enter an alphanumeric, user-friendly Access Flow Name.

4. Click When. A settings window appears to set the access period.

5. Set the access period.

   Period

   Description

   Always

   (Default) Applies to the requester conditions at all times Follow this step to set this period:

   1. Select Always.

   Only on

   Applies to the requester conditions during a specific time frame Follow these steps to set a specific period:

   1. In the settings window, select Only on.

   2. Select one or more days of the week.

   3. In the From field, select a start time from the dropdown menu.

   4. In the to field, select an end time from the dropdown menu.

   5. Select a timezone from the dropdown menu.

6. Click Select attribute to select an IdP attribute, such as User or Group.

7. (Optional) Click is to select conditional logic from the menu options.

1. Click Select value to select one or multiple users or groups from the menu options. This selection determines who is permitted to request access.

2. (Optional) Add another condition.

   1. Under the last listed requestor, click +. A new row appears.

   2. Repeat steps 6-8.

   3. Select the conditional logic for the multiple requestors.

      Condition

      Description

      AND

      (Default) Allows the user to request access if they meet all the attributes of the user group

      OR

      Allows the user to request access if they meet any of the attributes of the user group

Define the resource

You can define access to specific resources in an Apono integration, bundle, or access scope.

Set access duration and approval process

Follow these steps to define the duration of access:

1. Click in the populated Grant for field. The granting period settings appear.

   Period

   Description

   Custom

   (Default) Grants the requester access for a custom period The default granting period is set to 1 hour. Follow these steps to grant access for a custom period:

   1. Select the first radio button.

   2. From the right dropdown menu, select a time unit.

   3. In the first field, enter a numerical value for the time unit.

   4. In the second field, select a time unit from the dropdown menu.

   Indefinite

   Grants the requester access indefinitely Follow this step to set this period:

   1. Click Indefinite.

2. Click Automatic to select the approval type.

   Period

   Description

   Automatic

   Automatically grants the requester access for the specified period Automatic approval is the default setting.

   Approval of

   Grants the requester access for the specified period upon the approval of certain parties For more information, learn how to set up custom approval.

3. Click Create Access Flow.

Set up custom approval

Approval of provides in-depth options to customize the approval flow. This approval type is ideal for production environments and highly sensitive resources.

Follow these steps to set up Approval of:

1. Click the populated with field. The approval type menu appears.

2. Click Approval of. The Approval of fields appear.

3. Click Select attribute to select an IdP attribute, such as User, Group, or Owner.

1. (Optional) Click is to select conditional logic from the menu options.

1. Click Select value to select one or multiple users or groups from the menu options. This selection determines who is permitted to approve access.

2. (Optional) Add another approver condition.

   1. Immediately beneath the last list approver, click +. A new row appears.

   2. Repeat steps 3-5 to add another approver to the group.

   3. Select the conditional logic for the multiple approvers.

      Condition

      Description

      AND

      (Default) If you have multiple attributes in the approval group, AND requires the approver to meet all the attributes.

      OR

      If you have multiple attributes in the approval group, OR requires the approver to meet only one of the attributes.

3. (Optional) Add another approver group.

   1. Beneath the last approver group, click +. A new approval group appears.

   2. Repeat steps 3-5 to add another approver to the group.

   3. Select the conditional logic for the multiple groups of approvers.

      Condition

      Description

      ANY OF

      If you have multiple approval groups, ANY OF only requires one approver belonging to any group to approve access.

      ALL OF

      If you have multiple approval groups, ALL OF requires one approver per group to approve access.

Enable settings

Apono allows administrators to apply various settings to enhance the security of access flows.

Follow these steps to configure settings:

1. In the Access flow labels, enter a value and press Enter OR select an existing label.

1. Click the toggle to enable any of the following settings. When enabled, the toggle turns green.

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