> For the complete documentation index, see [llms.txt](https://docs.apono.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.apono.io/docs/access-flows/manage-access-flows.md).

# Manage Access Flows

An [access flow](/docs/access-flows/access-flows/what-are-access-flows.md) is an automated, dynamic permissions workflow that allows admins to define access to a set of resources.

The Apono UI enables you to easily manage your [access flows](/docs/access-flows/access-flows.md):

* Searching and filtering access flows
* Reviewing access flow configurations
* Editing and duplicating existing access flows
* Activating or deactivating access flows
* Deleting access flows

***

### Find and filter access flows

<figure><img src="/files/lQZBuZ1x19TSsqxOBe2E" alt="" width="563"><figcaption><p>Finding the Access Flows list</p></figcaption></figure>

Apono offers various ways to search for and filter access flows. Access flows are collapsed by default so that you can view more entries at once.

Follow these steps to find an access flow:

1. From the left navigation, click [**Access Flows**](https://app.apono.io/access-flows). The **Access Flows** page displays existing access flows in a compact list. Each collapsed row displays summary information to help you identify the access flow.
2. (Optional) If [Space Management](/docs/user-administration/space-management.md) is enabled, select a space from the space selector at the top of the page to show only the access flows for that space.
3. In the search bar, enter the name, grantees, or resource type of an access flow. All access flows with matching keywords appear.
4. (Optional) Apply one or more of the primary filters.

<details>

<summary>Integration</summary>

Follow these steps to apply the filter:

1. Click **Integration**.
2. (Optional) In the **Search** field, enter a value to filter the list.
3. Select one or more integrations.

</details>

<details>

<summary>Resource Type</summary>

Follow these steps to apply the filter:

1. Click **Resource Type**.
2. (Optional) In the **Search** field, enter a value to filter the list.
3. Select one or more resource types.

</details>

<details>

<summary>Approval</summary>

Follow these steps to apply the filter:

1. Click **Approval**.
2. Select either **Automatic** or **Manual.**

</details>

4. (Optional) Apply one or more of the secondary filters.

<details>

<summary>Saved Access Scope</summary>

Follow these steps to apply the filter:

1. Click <img src="/files/mZTXudSeWAi4LlGZbK09" alt="" data-size="line">(More filters icon) **> Saved Access Scope**.
2. (Optional) In the **Search** field, enter a value to filter the list.
3. Select one or more values.

</details>

<details>

<summary>Bundle</summary>

Follow these steps to apply the filter:

1. Click <img src="/files/mZTXudSeWAi4LlGZbK09" alt="" data-size="line">(More filters icon) **> Bundle**.
2. (Optional) In the **Search** field, enter a value to filter the list.
3. Select one or more values.

</details>

<details>

<summary>Status</summary>

Follow these steps to apply the filter:

1. Click <img src="/files/mZTXudSeWAi4LlGZbK09" alt="" data-size="line">(More filters icon) **> Status**.
2. Select either **Active** or **Inactive**.

</details>

<details>

<summary>Label</summary>

Follow these steps to apply the filter:

1. Click <img src="/files/mZTXudSeWAi4LlGZbK09" alt="" data-size="line">(More filters icon) **> Label**.
2. (Optional) In the **Search** field, enter a value to filter the list.
3. Select one or more values.

</details>

<details>

<summary>Trigger Type</summary>

Follow these steps to apply the filter:

1. Click <img src="/files/mZTXudSeWAi4LlGZbK09" alt="" data-size="line">(More filters icon) **> Trigger Type**.
2. (Optional) In the **Search** field, enter a value to filter the list.
3. Select one or more values.

</details>

After you search or apply filters, only access flows matching the specified keywords and criteria appear.

***

### View access flow details

<figure><img src="/files/W1dWGIhKRW8cW3ZIL2cp" alt="" width="563"><figcaption><p>Access flow expanded row</p></figcaption></figure>

By default, each collapsed row on the **Access Flows** page displays summary information about the access flow, including its name, grantees, access targets, approval type, and status.

You can expand a row to view additional configuration details. Depending on the access flow, these details may include the description, access duration, justification, session type, integration, resource type, permissions, usage, and approvers.

Follow these steps to view the details of an access flow:

1. On the [**Access Flows**](https://app.apono.io/access-flows) page, [find an access flow](#find-and-filter-access-flows).
2. (Optional) Click **show more** to display additional target information.

{% hint style="info" %}
If **show more** does not appear, all target information is already displayed.
{% endhint %}

3. Click the row of an access flow. The row expands to display additional details.
4. To collapse the row, click in the row of the access flow again.

{% hint style="success" icon="lightbulb" %}
To expand all access flow rows, click **Expand all**. To return to the compact list, click **Collapse all**.
{% endhint %}

***

### Edit an access flow

<figure><img src="/files/xWvcISKWu5Kef6y2FZOV" alt=""><figcaption><p>Editing an access flow</p></figcaption></figure>

Follow these steps to edit an existing access flow:

1. On the [**Access Flows**](https://app.apono.io/access-flows) page, [find an access flow](#find-and-filter-access-flows).
2. In the row of the access flow, click <img src="/files/8HDlp71dIOb4AYTEhV24" alt="" data-size="line"> (Edit icon). The **Edit Access Flow** page appears.
3. (Optional) Click the **Extend duration** toggle to on. The toggle turns green.
4. (Optional) In the row of the access flow, click **Generate AI Description** to add a description that summarizes the access flow.

{% hint style="info" %}
This option only appears if the description is empty.

\
After generating the description, you can provide feedback on the description. Click <img src="/files/TptuLFVtcaHDY5pcWt41" alt="" data-size="line"> (thumbs up icon) if the description was helpful. Click <img src="/files/q0NSG6afsIGcZpdySmwK" alt="" data-size="line"> (thumbs down icon) and add a comment if the description was unhelpful.
{% endhint %}

3. Update the relevant [self serve](/docs/access-flows/creating-access-flows-in-apono/self-serve-access-flows.md#begin-access-flow-creation) or [automatic](/docs/access-flows/creating-access-flows-in-apono/automatic-access-flows.md#begin-access-flow-creation) access flow settings.
4. Click **Save Access Flow**. The completion page appears.
5. Click **Done**.

***

### Duplicate an access flow

<figure><img src="/files/bD5w54C2R0p1jgQO3wFG" alt="" width="563"><figcaption><p>Duplicating an access flow</p></figcaption></figure>

Follow these steps to duplicate an access flow:

1. On the [**Access Flows**](https://app.apono.io/access-flows) page, [find an access flow](#find-and-filter-access-flows).
2. In the row of the access flow, click **⋮ > Duplicate**. A duplicate of the access flow appears in the **Access Flows** list with **(Copy)** appended to its name.

{% hint style="info" %}
When duplicating an access flow, note the following:

* By default, the duplicate has the same active or inactive status as the original access flow.
* If [Space Management](/docs/user-administration/space-management.md) is enabled, the duplicate is created in the same location as the original, either within the same space or at the global account level.
  {% endhint %}

***

### Activate or deactivate an access flow

<figure><img src="/files/tQhHT4lRmGVspie5wPit" alt="" width="563"><figcaption><p>Deactivating an access flow</p></figcaption></figure>

{% hint style="warning" %}
Deactivating an access flow changes its status to inactive and stops it from managing access to its specified resources. However, deactivating an access flow does **not** result in deletion. The access flow remains on the **Access Flows** page.
{% endhint %}

Follow these steps to activate or deactivate an access flow:

1. On the [**Access Flows**](https://app.apono.io/access-flows) page, [find an access flow](#find-and-filter-access-flows).
2. In the row of the access flow, click the toggle to OFF to deactivate the access flow. A green success message confirms that the access flow has been deactivated.

{% hint style="info" %}
Click the toggle to ON to activate the access flow.
{% endhint %}

***

### Delete an access flow

<figure><img src="/files/TVTU9TaJpR3ydUfRJ9Om" alt="" width="563"><figcaption><p>Deleting an access flow</p></figcaption></figure>

{% hint style="danger" %}
Deleting an access flow performs two tasks:

* Stops the access flow from managing access to its specified resources
* Removes the access flow from the **Access Flows** page
  {% endhint %}

Follow these steps to delete an access flow:

1. On the [**Access Flows**](https://app.apono.io/access-flows) page, [find an access flow](#find-and-filter-access-flows).
2. In the row of the access flow, click **⋮ > Delete**. A deletion warning prompt appears.
3. Click **Yes**. The access flow is deleted.


---

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