Manage Access Flows
Edit, delete, and perform other actions on existing access flows
Last updated
Edit, delete, and perform other actions on existing access flows
Last updated
An access flow is an automated, dynamic permissions workflow that allows admins to define access to a set of resources.
The Apono UI enables you to easily manage your access flows:
Editing existing access flows to maintain up-to-date access control
Duplicating access flow templates for reuse
Deactivating access flows
Deleting access flows
Apono offers various ways to search and filter for an access flow. Follow these steps to find an access flow:
From the left navigation, click Access Flows. The Access Flows page appears with each existing access flow in its own card.
The access flow cards display key information related to each access flow:
Name
Creation date
Grantees (Users, Groups, or Shifts)
Access targets (Roles, Resources, Integrations, and Bundle names)
Status (Active or Inactive)
(If applicable) Admin-generated labels\
This information is intended to help you quickly identify specific access flows.
In the search bar, enter the name, grantees, or resource types of an access flow. All access flows with matching keywords appear.
(Optional) Apply one or both of the primary filters.
| Filter | Description |
|---|---|
Integration | Reveals access flows according to the integrations they manage Follow this step to apply the filter:
|
Resource Type | Reveals access flows according to the resource types they manage Follow this step to apply the filter:
|
(Optional) Apply one or more of the secondary filters.
| Filter | Description |
|---|---|
Approval | Reveals access flows according to their approval type Follow these steps to apply the filter:
|
Bundle | Reveals access flows according to their bundles Follow these steps to apply the filter:
|
Label | Reveals access flows according to their admin-generated labels Follow these steps to apply the filter:
|
Status | Reveals access flows according to their status Follow these steps to apply the filter:
|
Trigger Type | Reveals access flows according to their trigger type Follow these steps to apply the filter:
NOTE: The icon beside the access flow name indicates the trigger type. A blue icon signifies Self Serve, and a green icon signifies Automatic |
After searching and applying filters, only access flows matching the keywords and criteria appear on the Access Flows page.
Follow these steps to edit an existing access flow:
On the Access Flows page, find an access flow.
In the row of the access flow, click ⋮ > Edit. The Edit Access Flow page appears.
In your desired fields, create new access flow guidelines.
Click Save Access Flow. The completion page appears.
Click Done.
Follow these steps to duplicate an access flow:
On the Access Flows page, find an access flow.
In the row of the access flow, click ⋮ > Duplicate. The duplicate (Copy) flow appears in the Access Flows table.
By default, the duplicate will take on the active or inactive status of the original access flow.
Deactivating an access flow changes its status to inactive and stops it from managing access to its specified resources. However, deactivating an access flow does not result in deletion. The template remains in the Access Flows page.
Follow these steps to deactivate an access flow:
On the Access Flows page, find an access flow.
In the row of the access flow, toggle OFF the access flow to deactivate it. A green success panel appears to indicate the deactivation.
Deleting an access flow performs two tasks:
Stops the access flow from managing access to its specified resources
Removes the access flow template from the Access Flows page
Follow these steps to delete an Access Flow:
On the Access Flows page, find an access flow.
In the row of the access flow, click ⋮ > Delete. A deletion warning prompt appears.
Click Yes. The access flow is deleted.
