> For the complete documentation index, see [llms.txt](https://docs.apono.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.apono.io/docs/audits-and-reports/activity-overview/manage-reports.md).
# Manage Reports
After [creating reports](/docs/audits-and-reports/activity-overview/create-reports.md) to analyze your cloud access activities, you can distribute and maintain them. For each report, Apono enables you to perform the following actions:
* Download the report in multiple formats
* Share a link to the report data
* Schedule automated delivery to recipients
* Edit report settings including filters, formats, and schedules
* View filtered activity data directly in the **Activity** tab
* Delete unneeded reports
For example, you can create a report that tracks high-risk permission grants across your cloud resources, download it as a CSV for analysis, and schedule daily automated deliveries to your security team - ensuring timely oversight of sensitive access patterns.
***
### Download a report
Follow these steps to locate a report:
1. On the [**Reports**](https://app.apono.io/reports) tab, click the name of the report. The **Edit Report** page opens.
2. Select a **Report Format**.
* **CSV**: (Default) Best for internal analysis, integrations, or bulk data processing
* **PDF**: Recommended for compliance reporting that requires data immutability and integrity
3. Click **Download** to save the report to your device.
***
### Share a report
{% hint style="warning" %}
Users must have Apono UI access to view shared report links.
{% endhint %}
You can copy a shareable link to a report from either the **Reports** tab or the **Edit Report** page for a specific report.
{% tabs %}
{% tab title="Report Tab" %}
Follow this step to share a report:
1. On the [**Reports**](https://app.apono.io/reports) tab, in the row of the report, click (link icon). The URL to the report will be copied to your clipboard.
{% hint style="success" %}
Before sharing a report, you can click (report icon) to spot-check specific access records on the **Activity** tab to ensure accuracy. By viewing the underlying activity data, you can confirm permissions, investigate anomalies, and verify that the report includes all necessary details.
{% endhint %}
{% endtab %}
{% tab title="Edit Report Page" %}
Follow these steps to share a report:
1. On the [**Reports**](https://app.apono.io/reports) tab, click the name of the report. The **Edit Report** page appears.
2. Click **Copy report link**. The URL to the report will be copied to your clipboard.
{% hint style="success" %}
Before sharing a report, you can click **View Activity** to spot-check specific access records on the **Activity** tab to ensure accuracy. By viewing the underlying activity data, you can confirm permissions, investigate anomalies, and verify that the report includes all necessary details.
{% endhint %}
{% endtab %}
{% endtabs %}
***
### Schedule a report
Schedule section
Follow these steps to schedule a report:
1. On the [**Reports**](https://app.apono.io/reports) tab, click the name of the report. The **Edit Report** page opens.
2. Under **Schedule**, enter a **Cron expression** to define how frequently the report is generated and emailed to recipients.
{% hint style="success" %}
For assistance, see this [cron generator](https://crontab.guru/) to define the expression.
{% endhint %}
3. Select a report **Format**.
4. Enter a comma-separated list of **Recipients** to receive the report.
5. Click **Save report**.
***
### Edit a report
Follow these steps to edit a report:
1. On the [**Reports**](https://app.apono.io/reports) tab, click the name of the report. The **Edit Report** page opens.
2. Edit one or more aspects of the report.
* Change the **Report name**.
* Adjust the [data filters](/docs/audits-and-reports/activity-overview/create-reports.md#create-a-report).
* Adjust the [schedule settings](#schedule-a-report).
3. Click **Save report**.
***
### Delete a report
Follow these steps to delete a report:
1. On the [**Reports**](https://app.apono.io/reports) tab, in the row of the report, click (trash icon). A confirmation popup window appears.
2. Click **Yes**. The report is deleted.
---
# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.
## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.
Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:
```
GET https://docs.apono.io/docs/audits-and-reports/activity-overview/manage-reports.md?ask=&goal=
```
`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.
Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.
(link icon). The URL to the report will be copied to your clipboard.
{% hint style="success" %}
Before sharing a report, you can click 
(report icon) to spot-check specific access records on the **Activity** tab to ensure accuracy. By viewing the underlying activity data, you can confirm permissions, investigate anomalies, and verify that the report includes all necessary details.
{% endhint %}
{% endtab %}
{% tab title="Edit Report Page" %}
Follow these steps to share a report:
1. On the [**Reports**](https://app.apono.io/reports) tab, click the name of the report. The **Edit Report** page appears.
2. Click **Copy report link**. The URL to the report will be copied to your clipboard.
{% hint style="success" %}
Before sharing a report, you can click **View Activity** to spot-check specific access records on the **Activity** tab to ensure accuracy. By viewing the underlying activity data, you can confirm permissions, investigate anomalies, and verify that the report includes all necessary details.
{% endhint %}
{% endtab %}
{% endtabs %}
***
### Schedule a report
(trash icon). A confirmation popup window appears.
2. Click **Yes**. The report is deleted.
---
# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.
## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.
Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:
```
GET https://docs.apono.io/docs/audits-and-reports/activity-overview/manage-reports.md?ask=