# Manage Reports

After [creating reports](https://docs.apono.io/docs/audits-and-reports/activity-overview/create-reports) to analyze your cloud access activities, you can distribute and maintain them. For each report, Apono enables you to perform the following actions:

* Download the report in multiple formats
* Share a link to the report data
* Schedule automated delivery to recipients
* Edit report settings including filters, formats, and schedules
* View filtered activity data directly in the **Activity** tab
* Delete unneeded reports

For example, you can create a report that tracks high-risk permission grants across your cloud resources, download it as a CSV for analysis, and schedule daily automated deliveries to your security team - ensuring timely oversight of sensitive access patterns.

***

### Download a report

Follow these steps to locate a report:

1. On the [**Reports**](https://app.apono.io/reports) tab, click the name of the report. The **Edit Report** page opens.
2. Select a **Report Format**.
   * **CSV**: (Default) Best for internal analysis, integrations, or bulk data processing
   * **PDF**: Recommended for compliance reporting that requires data immutability and integrity
3. Click **Download** to save the report to your device.

***

### Share a report

{% hint style="warning" %}
Users must have Apono UI access to view shared report links.
{% endhint %}

You can copy a shareable link to a report from either the **Reports** tab or the **Edit Report** page for a specific report.

{% tabs %}
{% tab title="Report Tab" %}
Follow this step to share a report:

1. On the [**Reports**](https://app.apono.io/reports) tab, in the row of the report, click <img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXf8-s9KO8sIWdzRb6wM0V09FG399-MXn_Zym5gK-j3cBglw2_DEYLl8NHCr6aTcTj07yHN6TEP584PY4VP1_BaZtkREziihZ8Rk0SuCIFlbwXlBQBC7pxPlL2YM88hEEfn9XphBdw?key=NKdKaoHqMotUYogU6_NjftJO" alt="" data-size="line"> (link icon). The URL to the report will be copied to your clipboard.

{% hint style="success" %}
Before sharing a report, you can click <img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXc1dTTx2TB4ot6qHGArRsoYWILq3g7kJZxFtkQIDm73ylmY4ay0SF_o8Lfc_lAQO7us9Ec6Hr6k5xhA7jHGFrGex2jeizvxppaNbQIMh_8q6SQbeo0Vmjls4hU07vDDNF2SNf4Lag?key=NKdKaoHqMotUYogU6_NjftJO" alt="" data-size="line"> (report icon) to spot-check specific access records on the **Activity** tab to ensure accuracy. By viewing the underlying activity data, you can confirm permissions, investigate anomalies, and verify that the report includes all necessary details.
{% endhint %}
{% endtab %}

{% tab title="Edit Report Page" %}
Follow these steps to share a report:

1. On the [**Reports**](https://app.apono.io/reports) tab, click the name of the report. The **Edit Report** page appears.
2. Click **Copy report link**. The URL to the report will be copied to your clipboard.

{% hint style="success" %}
Before sharing a report, you can click **View Activity** to spot-check specific access records on the **Activity** tab to ensure accuracy. By viewing the underlying activity data, you can confirm permissions, investigate anomalies, and verify that the report includes all necessary details.
{% endhint %}
{% endtab %}
{% endtabs %}

***

### Schedule a report

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXefAgA9c9CcA6DZSsTrMst8DIi5zh271FIOvHb2BHQ2jT1Hed6lBdlRIXfi2f7oeFdhJ2hfsDOUs5Z5Q2xC4riFvFjbrcqKHgG1BYtskpyId-Ew6axf099oGq5f8WZSr03-ERAj?key=NKdKaoHqMotUYogU6_NjftJO" alt="" width="563"><figcaption><p>Schedule section</p></figcaption></figure>

Follow these steps to schedule a report:

1. On the [**Reports**](https://app.apono.io/reports) tab, click the name of the report. The **Edit Report** page opens.
2. Under **Schedule**, enter a **Cron expression** to define how frequently the report is generated and emailed to recipients.

{% hint style="success" %}
For assistance, see this [cron generator](https://crontab.guru/) to define the expression.
{% endhint %}

3. Select a report **Format**.
4. Enter a comma-separated list of **Recipients** to receive the report.
5. Click **Save report**.

***

### Edit a report

Follow these steps to edit a report:

1. On the [**Reports**](https://app.apono.io/reports) tab, click the name of the report. The **Edit Report** page opens.
2. Edit one or more aspects of the report.
   * Change the **Report name**.
   * Adjust the [data filters](https://docs.apono.io/docs/audits-and-reports/create-reports#create-a-report).
   * Adjust the [schedule settings](#schedule-a-report).
3. Click **Save report**.

***

### Delete a report

Follow these steps to delete a report:

1. On the [**Reports**](https://app.apono.io/reports) tab, in the row of the report, click <img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXe-Y9dyQ2vnWIk3AKDe7KNK7nHE02EBHqlFAOEtqdYllqJc6Z7x7Cx6JBXOu0rw5axdy1IAFzU23xlH0m-SqXHtA9d4clHt9M2hxF7NTrRNuSCBLaKJIca4FPXT-Ux5UyqsLxiHCA?key=NKdKaoHqMotUYogU6_NjftJO" alt="" data-size="line"> (trash icon). A confirmation popup window appears.
2. Click **Yes**. The report is deleted.